Make Scheduling Easy
for Your Fire Department
Fire Department Scheduling Software
Scheduling for a fire department, whether paid or volunteer, is a huge task. Organizing shifts, complying with labor laws, and having clear communication are almost impossible without software. Hero Schedule is the fire department scheduling software that can make your job much easier for just $4/month per user.
- Handles 24/48, 48/96, California Swing/Berkley & other shift types
- Add new firefighters quickly
- Easily track Kelly Days & Fair Labor Standards Act compliance
- Keep your schedule organized in one place
- Coordinate volunteer and on-call personnel
- Shift trades, shift bidding & time off requests
VIDEO: Use case for 24/48 schedule fire department
ABC-style Shift Color Tool
An ABC-style color tool can be enabled on your main schedule for easy shift identification. Colors and patterns can be customized to your department's needs. This can be used with the typical shift patterns including 24/48, 48/96, and California Swing.
Access on desktop & mobile
You aren't always at your desk. This is why we designed Hero Schedule to work on both mobile or desktop, giving you the flexibility to see the master schedule from anywhere.
Shift Bidding
Create a future schedule for employees to bid on. Shift bidding is done by seniority or a custom configuration set up by your administrators.
Stay legal and FLSA compliant
We know compliance can be complicated. This is why we built features to calculate overtime, Fair Labor Standards Act (FLSA) compliance, and even Kelly Days. Our software supports many work period lengths. Hero Schedule will give you peace of mind.
Employee Overtime & Time Off requests
We know you probably have employees calling you during the week asking if they can get next Thursday off to go hunting. Hero Schedule allows employees to place time-off requests on their own. Requesting sick time, shift trades, overtime, and vacation can all be done by each employee. The administrator can approve or deny these requests.
Create schedule in minutes
Hero Schedule gives administrators the ability to set up a schedule for an entire year at a time - using our pattern-based tool. Enter one employee's schedule, copy it to others, and adjust left/right. You'll set up your whole fire department's schedule in a fraction of the time.
Manage staffing
Administrators can quickly add, remove, or edit employee information on the schedule.
Organized display interface
Main Schedule View gives you actionable, high-level schedule information on your entire department.
Accrual accounts
Robust system for any accrual accounts, including sick time, overtime, comp time, on-call, PTO, workers comp, and more.
Quickly approve Overtime and Time Off
When supervisors get dozens of time off requests, it can be time consuming. We have made it easy for supervisors to review and approve time off requests from one screen. Supervisors can also subscribe to receive email notifications for time off requests.
Hero Schedule is secure & backed-up
Hero Schedule is securely hosted on leading cloud technology, and is backed up using point-in-time backups for safe data recovery. You can rest assured that your schedule is protected.
Feedback from Fire Chiefs
"...Extremely affordable and customer service is outstanding..."
"Hero Schedule has improved the efficiency and accuracy of our districts scheduling and time keeping tremendously. The platform provides many time saving options such as allowing our firefighters to enter their own overtime, time-off requests, and trades for approval, this saves time, not only for me as fire chief, but my administrative assistant when compiling payroll. To top it all off, the monthly cost is extremely affordable, and the customer service is outstanding, always responsive, and friendly."
Chief Michael Taylor - Marshfield Fire Protection District
"...No-nonsense, inexpensive, easy to use scheduling software..."
"Hero Schedule was exactly what we were looking for, a no-nonsense, in-expensive, easy to use scheduling software. Since making the switch to Hero, we have been able to save the Department thousands of dollars and the firefighters have a great daily use product. The team at Hero has been great, and made the on-boarding process super easy."
Chief Richard Childres - Sunset Beach Fire Department
Get Customization to Fit Your Needs
Hero Schedule includes many great features that will instantly help you take control of your employee scheduling, but your fire department doesn't need another one-size-fits-all schedule software.
We can work with you to customize Hero Schedule to fit YOUR fire department.
Other features of Hero Schedule
Hero Schedule FAQs
Yes. Add as many employees as you can hire. Hero Schedule is designed to grow with your agency. Organize your fire department and divisions to help keep order to your busy and ever changing schedule.
We should have you up and running within a few days if all goes well.
- We'll meet with you and get all the information we need to set up your schedule
- We will do a 1 hour training to help you navigate the schedule
- Begin scheduling!
Each agency we work with has a different payroll software that they use. With Hero Schedule, you can download all your payroll numbers into a spreadsheet to hand over to your payroll department. If you need a custom import into your software, let us know - and we can create a connection for you.
Kelly Days are built in days off in a shift cycle that keep a firefighter from working too many days and violating FLSA rules. Hero Schedule allows you to set the 'work period' (typically 14-day, 19-day, 28-day). Then you select which day of the period to give each firefighter as their Kelly Day.
Hero Schedule is built to easily create an Open Shift opportunity.
- Create several Open Shift pools of firefighters. This allows you to specify who gets the invite
- Create an Open Shift either when you approve a time off request, or just click on +Add Open Shift
- Hero Schedule sends emails and alerts eligible firefighters to an overtime opportunity to fill the Open Shift
Hero Schedule is the Simple Fire Department Scheduling Software
Firefighting has a lot of challenges when it comes to employee scheduling. Managing each shift for full-time firefighters, paid-on-call firefighters, and volunteer staff. Kelly Day rules are often confusing and lead to unnecessary overtime.
Hero Schedule helps fire departments keep overtime to a minimum. Kelly Day calculations are done automatically, preventing your administrative staff from making expensive mistakes. Time off requests can be automatically approved or rejected based on pre-set rules of the department. Customizable rules will keep vacation, sick time, and personal time accruals organized. Our system will help you comply with the Fair Labor Standards Act (FLSA).
Your firefighters' personal employee information is kept on safe and secure servers. Point-in-time backups are kept to help you recover data in the event it is lost.
We want this to be the best scheduling software your department and employees have ever used.